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Company Secretary Services

A company secretary is usually a senior position in a private company or public organisation, normally in the form of a managerial position or above. For most of the SMEs in Hong Kong, the company would not employ a company secretary by its own, but would outsource the company secretarial duty to a professional firm for ensuring an organisation complies with relevant legislation and regulation, and keeps board members informed of their legal responsibilities. Company secretaries are the company’s named representative on legal documents, and it is their responsibility to ensure that the company and its directors operate within the law.

It is also their responsibility to register and communicate with shareholders,
to ensure that dividends are paid and to maintain company records,
such as lists of directors and shareholders, and annual accounts.

According to the Companies Ordinance section 154(1B), the director of a private company having only one director shall not also be the secretary of the company. If your company is the case, our annual company secretarial service should help you solve the problem.

Services includes:

  • Set up all kind of companies with different legal entities (Hong Kong, BVI, Bermuda,etc.)

  • Company search

  • Filing to Companies Registry

    • Prepare and submit Annual Return (NAR1)

    • Appointment, resignation or changes of particulars
        of directors 
      and company secretary (ND2A)

    • Change of registered office address (NR1)
    • Change of company name (NNC2)
    • Allotment of shares (NSC1)
    • Amendment of Memorandum and Article of Association
    • Preparation of annual general meeting notice and minutes
    • Preparation of special / ordinance resolution
    • Increase of authorised share capital

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